Boyne City Public Schools Board of Education meeting tonight, Monday Jan. 11

Tonight’s discussion will include a possible $10.3 million bond proposal, school superintendent Peter Moss’ replacement, and more.

Boyne City Public Schools Board of Education

Agenda for Monday Jan. 11

Organizational / Regular Meeting of the Board of Education January 11, 2016
Boyne City Education Center’s Hospitality Room, 6:45 PM
AGENDA
I. Call to Order
II. Pledge of Allegiance
III. Election of Officers
In accordance with Board Policy, “the member who served as President of the Board
during the previous year shall preside until the election of a new president”.
A. Election of President
B. Election of Vice President
C. Election of Treasurer
D. Election of Secretary
IV. Board Committee Structure and Appointments
A. Standing Committees:
1. District School Improvement Committee (3 members) 1. ___, 2.___, 3.___
2. Finance Committee (3 members) 1. ______, 2. ______, 3. ______
3. Personnel/Negotiation Committee (3 members) 1. ___, 2. ___, 3. ___
4. Policy Committee (3 members) 1. ____, 2. ____, 3. _____
B. Ad-Hoc Committees:
1. Athletic Council (2 members) 1. ______, 2. ______
2. Wellness Committee (1 member) 1. ______
3. Human Growth and Development Committee (1 member) 1. ______
4. Building Trades Committee (1 member) 1. ______
C. District Representation:
1. Board Member to Vote on MASB Board of Directors (1 member) ______
2. MASB Legislative Relations Network (LRN) Liaison (1 member) ______
3. Char-Em Boards’ Association Executive Committee (1 member) ______
V. Presentation(s):
A. Student Council Reports
B. Elementary Presentation
C. Mark Eckhart – Michigan Leadership Superintendent Search
VI. Administrators’ Highlights
VII. Announcements and Comments by Superintendent and Board of Education
VIII. Correspondence
IX. Public Commentary (5 minutes/person-please see guidelines at end of agenda)
2 Boyne City Public Schools Organizational / Regular Meeting of the Board of Education Agenda – 01/11/2016
X.
Approval of Consent Agenda Items Motion by _____, support by _____, “that the Consent Agenda items for the January 11, 2016 meeting of the Board of Education be adopted, as presented.”
A.
Approval of Minutes of Previous Meeting
1.
Approval of Minutes Motion: “that the Board of Education approve the regular and closed meeting minutes of December 14, 2015, as presented.”
B.
Business and Finance Items
1.
Payment of the Bills Motion: “that the Board of Education approve Gross Payroll as paid in the amount of $1,044,898.07; General Fund bills as paid in the amount of $144,551.05; and Food Service bills as paid in the amount of $16,088.42, Capital Projects Fund bills paid in the amount of $0, for a total of $1,205,537.54 for all funds.”
2.
Board Member Compensation Rate Motion: “that the Board of Education establish the Board Member Compensation Rate be set at $___ for Board meetings and $___ for committee meetings.”
3.
Board Schedule Meeting for 2016 Motion: “that the Board of Education establish the meeting time (7:00pm) and place (the Hospitality Room of the Boyne City Education Center) on the following days as Regular Board Meetings, as presented.” February 8, 2016 March 14, 2016 April 18, 2016* May 11, 2016 June 9, 2016 June 28, 2016** (Budget Meeting) July 11, 2016 August 8, 2016 September 12, 2016 October 10, 2016 November 14, 2016 December 12, 2016 January 9, 2017 (Organizational meeting begins at 6:45pm)”.
4.
Grant – Michigan State Police Motion: “that the Board of Education approve a grant from Michigan State Police in the amount of $1,000 for the Boyne City High School Striving for a Safer Drive campaign, as recommended administratively”.
5.
Donation – Bellant Family Motion: “that the Board of Education approve a donation from the Bellant Family of a new trailer valued at $3,500 for the Boyne City High School Robotics Program, as recommended administratively”.
6.
Donation – Home Builders Association of Northern Michigan Motion: “that the Board of Education approve a donation from the Home Builders Association of Northern Michigan in the amount of $854.37 for the High School Building Trades Scholarship Fund, as recommended administratively”.
3 Boyne City Public Schools Organizational / Regular Meeting of the Board of Education Agenda – 01/11/2016
7.
Donation – Café Sante Motion: “that the Board of Education approve a donation from Café Sante in the amount of $1,530 for the Boyne City high School Hospitality Program, as recommended administratively”.
8.
Donation – Dr. Gordon and Joyce Lambie Motion: “that the Board of Education approve a donation from Dr. Gordon and Joyce Lambie to the Boyne City High School Student Council in the amount of $220 to assist in the High School Christmas Wish Project, as recommended administratively”.
9.
Donation – Twin Lakes Marina Motion: “that the Board of Education approve a donation from Twin Lakes Marina in the amount of $500 for the Boyne City Athletic Department to go towards a new pole vault system, as recommended administratively”.
10.
Donation – Mark Patrick Motion: “that the Board of Education approve a donation from Mark Patrick in the amount of $100 to the Boyne City Athletic Department to contribute to a new pole vault system, as recommended administratively”.
C.
Personnel Items:
1.
Delegation of Duties – Recording Minutes of Board Meetings Motion: “that the secretary of the Boyne City Board of Education appoint the Executive Assistant to the Superintendent to perform the regular duties of the Board secretary in the recording of minutes for all regular and special meetings of the Board of Education.”
2.
Delegation of Person to Post Public Notice of Meetings Motion: “that the secretary of the Boyne City Board of Education appoint the Executive Assistant to the Superintendent to perform the regular duties of the secretary in the posting of all public notice of meetings in the district.”
3.
Annual Appointment of Sexual Harassment Grievance Officer Motion: “that the Board of Education appoint Erin Bybee, HS Success Coordinator, as the Sexual Harassment Officer, thereby vesting her with the authority and responsibility for processing all sexual harassment complaints in accordance with Board Policy.”
4.
Annual Appointment of Section 504 Officer Motion: “that the Board of Education appoint Mike Wilson, Middle School Principal, the District Coordinator of Section 504 activities, thereby vesting him with the authority and responsibility to provide a free and appropriate public education to each student with a disability, in accordance with Board Policy.”
D.
Curriculum & Program Items:
XI.
Board of Education Committee Reports
XII.
Discussion
A.
Superintendent Search Presenter: Mark Eckhardt
B.
Second Reading of the Following Board Revised and New Policies –
1.
Group I
a.
0140 MEMBERSHIP
4 Boyne City Public Schools Organizational / Regular Meeting of the Board of Education Agenda – 01/11/2016
b.
1130 CONFLICT OF INTEREST
c.
3110 CONFLICT OF INTEREST
d.
4110 CONFLICT OF INTEREST
e.
6110 GRANT FUNDS
f.
6111 INTERNAL CONTROLS NEW POLICY
g.
6320 PURCHASING
h.
6550 TRAVEL PAYMENT & REIMBURSEMENT
i.
8500 FOOD SERVICES
2.
Group 2
a.
1630.01 FAMILY & MEDICAL LEAVES OF ABSENCE (“FMLA”)
b.
3430.01 FAMILY & MEDICAL LEAVES OF ABSENCE (“FMLA”)
c.
4430.01 FAMILY & MEDICAL LEAVES OF ABSENCE (“FMLA”)
3.
Group 3
a.
0170 DUTIES
b.
1420 SCHOOL ADMINISTRATOR EVALUATION
c.
5517.02 SEXUAL VIOLENCE NEW POLICY
d.
5830 STUDENT FUND-RAISING
e.
6146 POST-ISSUANCE COMPLIANCE FOR TAX-EXEMPT AND TAX-ADVANTAGED OBLIGATIONS
f.
6850 PUBLIC DISCLOSURE AND REPORTING
g.
7217 WEAPONS
h.
8321 CRIMINAL JUSTICE INFORMATION SECURITY
i.
8400 SCHOOL SAFETY INFORMATION
j.
9211 DISTRICT SUPPORT ORGANIZATIONS
4.
Group 4
a.
1217 WEAPONS – NEW POLICY
b.
3217 WEAPONS
c.
4217 WEAPONS
d.
5772 WEAPONS
XIII.
Action Items
A.
Adoption of Revised Board Policies, Vol.30 No. 1 Motion by__, support by __, “that the revised policies: 0140 MEMBERSHIP 1130 CONFLICT OF INTEREST 3110 CONFLICT OF INTEREST 4110 CONFLICT OF INTEREST 6110 GRANT FUNDS 6111 INTERNAL CONTROLS NEW POLICY 6320 PURCHASING 6550 TRAVEL PAYMENT & REIMBURSEMENT
5 Boyne City Public Schools Organizational / Regular Meeting of the Board of Education Agenda – 01/11/2016
8500 FOOD SERVICES 1630.01 FAMILY & MEDICAL LEAVES OF ABSENCE (“FMLA”) 3430.01 FAMILY & MEDICAL LEAVES OF ABSENCE (“FMLA”) 4430.01 FAMILY & MEDICAL LEAVES OF ABSENCE (“FMLA”) 0170 DUTIES 1420 SCHOOL ADMINISTRATOR EVALUATION 5517.02 SEXUAL VIOLENCE NEW POLICY 5830 STUDENT FUND-RAISING 6146 POST-ISSUANCE COMPLIANCE FOR TAX-EXEMPT AND TAX-ADVANTAGED OBLIGATIONS 6850 PUBLIC DISCLOSURE AND REPORTING 7217 WEAPONS 8321 CRIMINAL JUSTICE INFORMATION SECURITY 8400 SCHOOL SAFETY INFORMATION 9211 DISTRICT SUPPORT ORGANIZATIONS 1217 WEAPONS – NEW POLICY 3217 WEAPONS 4217 WEAPONS 5772 WEAPONS of the Boyne City School District are hereby adopted by the Board of Education”. Motion (Carried/Failed) __to__.
B.
Resolution to Call for an Election Motion by __, support by __, “that the Board of Education approve the Resolution calling for a special election of the school electors of the District to be held on Tuesday, May 3, 2016. Motion (Carried/Failed) __to__.
C.
Appoint Interim Superintendent Motion by __, support by___, “that the Board of Education appoint ______ as the interim Superintendent effective February 1, 2016”. Motion (Carried/Failed) __to__.
XIV.
Recess (if necessary)
XV.
Public Commentary (5 minutes/person-please see guidelines at end of agenda)
XVI.
Submit Lists of Meetings Attended
XVII.
Closed Session
A.
Closed Session Motion by __, support by__, “that the Board of Education adjourn into closed session at ____ to discuss BCEA negotiations”. Roll Call Motion (Carried/Failed) __to__.
B.
Open Session Motion by __, support by __, “that the Board of Education reconvene into open session at ___pm”. Motion (Carried/Failed) __to__.
XVIII.
Additional Action Items (if any)
XIX.
Adjournment Motion by ____, support by ____, “that the meeting be adjourned at _____pm.”
6 Boyne City Public Schools Organizational / Regular Meeting of the Board of Education Agenda – 01/11/2016
Motion (Carried / Failed) ___ to ___.
7 Boyne City Public Schools Organizational / Regular Meeting of the Board of Education Agenda – 01/11/2016
This meeting is a meeting of the Board of Education in the public for the purpose of conducting the School District’s business and is not to be considered a public community meeting. There is a time for public participation during the meeting as indicated in two (2) agenda items titled Public Commentary.
PUBLIC COMMENTARY DIRECTIONS/GUIDELINES:
The Boyne City Public Schools Board of Education has adopted the following regulations for public participation at School Board meetings. The agenda for both regular and special meetings includes a designated time for public comment.
BOARD POLICY:
a. The public participation portion of the meeting will be limited to one-half hour. An exception can be made so that no one’s right to address the board will be denied.
b. Each person will be allowed to speak for up to five minutes, except where the number of speakers exceeds the time limit. In those instances, the board president may either reduce the five-minute limit to a three-minute limit for each speaker or the board may waive the one-half hour time limit and establish a longer time period.
c. Each person wishing to address the board may identify themselves by name and address. If the person is representing an organization or group, the person should indicate whether the comments or presentation represents the official view of the organization or group.
d. If a delegation is present to address the board, the delegation may select up to five representatives to speak on its behalf, for a total of not more than 15 minutes.
e. All written statements should be given to the board secretary so that copies may be made available to all board members. All written statements and documents presented to the board by an individual or group during the meeting are considered public documents.
f. Individuals addressing the board should take into consideration the rules of common courtesy. The public participation portion of the meeting cannot be used to make personal attacks against a board member or district employee which are totally unrelated to the manner in which the board member or employee performs his or her duties. If the comments constitute a complaint against a board member or employee, the board member or employee has a right to request a closed hearing.
g. Board members may question speakers, but are not allowed to answer questions or make statements or commitments in response to issues raised by the public. In general, such issues will be referred to the superintendent for investigation, study and recommendation or designated as future agenda items for board consideration.

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