The Boyne City Commission met on Tuesday June 9 for its regular bi-monthly meeting.
Numerous items of interest were discussed, including changes to how the city disburses public information, storage fees, police records fees, an update on the Sommerset Pointe project and much more.
Look for the results of this week’s city commission meeting in the July 1 edition of the Boyne City Gazette.
Airport storage fees
Agenda item: During the 2015/16 budget process, there was a fee accidentally omitted. The fee is for boat trailer storage at the airport for seasonal, non-marina guests. This fee should be $200 and is the same as the city has charged since it approved doing this in 2013. The seasonal fee currently listed in the fee schedule is $150 for seasonal boaters.
A motion was made to include a $200 per season charge for non-marina guests to store boat and/or boat and trailer at the airport overflow parking area.
City Manager’s Report
“Work on the new DPW facility is progressing well,” said Boyne City Manager Michael Cain. “We actually got our first construction bill today for $102,240.49, so we are officially on our way.”
He added, “The footings for the new main garage have been installed. Masons are on-site and should begin laying block shortly.”
Cain also said plans for the city facilities project continue to be defined and more detailed.
Work has begun on a pavilion-like shelter at the city’s new Ridge Run Dog Park as well.
Cain said at his MDOT Rural Task Force Oversight Committee meeting recently he learned that the two-month federal transportation program extension translates into about $40 million additional dollars coming into the state.
This program could have a direct effect on one of the city’s major street projects.
“Initial indications are looking fairly good for projects that took advantage of the advanced construction route, such as we did for our Court Street project,” Cain said. “And, it looks like they may be getting their full funding.”
For the first time since 1951, when the city’s old clock tower at the site of the current Boyne Co-op was dismantled and removed because it had deteriorated so badly, that clock is back in the possession of the city.
“After protecting it for many years, former police chief John Talboys gave it back to the city today (June 9) and forever,” said Cain. “It is now safely stored inside our wastewater treatment plant where it rejoined our city bell after being separated for many years.”
He added, “These treasures will now be evaluated to determine exactly how they will be used in our upcoming city facilities project that will be taking place next year on this site (current city hall location).”
The lower Lake Street stormwater project was expected to begin in recent weeks.
Also expected to be installed was a sign for the city’s community garden.
Cain updated the commission on the Division Street flooding issue.
Despite assurances to the contrary, we have not received any proposals from the representatives of Park View Apartments regarding our request for an easement to help remove stormwater from the Division Street area,” he said. “Nor have we received any indication when we might be receiving anything.”
Cain said he would follow-up with the city attorney on the matter.
Agenda item: Consideration to adopt the written procedures and guidelines for Freedom of Information Act (FOIA) requests, including a separate written summary informing the public on how to submit FOIA requests, how to understand the city’s responses to FOIA requests, deposit requirements, fee calculations, and avenues for challenging and appealing the city’s denial of a request and authorize the city manager and city clerk/treasurer to execute these documents in compliance with a new law that will take effect on July 1.
Boyne City Commissioner Laura Sansom asked how many FOIA requests the city gets in a year. City Clerk Cindy Grice said the city receives one or two per month.
Boyne City Commissioner Derek Gaylord said there the amount of accountability on government bodies has been increased with the new law.
The motion to adopt written procedures and guidelines was approved unanimously
Fee Schedule changes
Agenda item: Consideration to approve the additions to the Fee Schedule for the police department presented and authorize the city clerk/treasurer to make the appropriate corrections to the FYE 2016 Budget Fee Schedule and implement them beginning July 1.
The following fees are for various services and audio, video, digital or paper records requests of the Boyne City Police Department:
City resident – $1
County resident – $2
Non-county resident – $5
Tube – $1
Copies of accident reports – $2
Preparation and redaction of paper copies – $18.65 per hour with a quarter-hour minimum plus applicable benefit costs
Preparation and redaction of audio and video – $24.64 per hour with a quarter-hour minimum plus applicable benefit costs
Copies – five cents per page
Photos – $2 each
CD, DVD – $5 each
Traffic control assistance when moving oversized structures etc. within city limits:
Flat fee per vehicle – $50
Hourly rate per employee – $25
Well House Security Fencing
Agenda item: Consideration to approve to contract with Harbor Fence to install security fencing around the City’s water well housing at a cost of $14,583. One of the well houses was recently broken into, and the city needs to upgrade its security.
Marina Electrical Bid
Agenda item: Consideration to hire Ed’s Electric, Inc to perform electrical work at the marina, including installation of a MarinaGuard Monitoring System Beacon, at a cost not to exceed $95,000.
Agenda item: Review and consideration of proposed 2015 development agreement between Sommerset Pointe Development LLC, Eveline Township and the City of Boyne City to provide sanitary sewer services to Sommerset Pointe’s growing development.
“The force main would run from Sommerset Pointe to the main’s main pump station at Peninsula Beach Park, and would be available to service properties of the city, Sommerset Pointe, the township, in the township area in between Sommerset Pointe and the city along the main,” said Cain. “The force main and related infrastructure would be built and paid for initially by Sommerset Development LLC to serve their development out in Advance and Eveline Township.”
During the first 15 years after the line is put into the operation, properties at net to the system in the township would each pay a $10,000 fee to help offset the cost of the line’s installation.
The first $550,000 of those fees would go to the city’s sewer fund to help offset future maintenance and equipment replacement costs. Further revenue from the source would be used to help pay for the project’s construction.
Cain said the agreement will benefit all of the parties involved while ensuring the health of Lake Charlevoix. The new agreement will automatically sunset if the project does not begin within three years or if it is not completed within four-and-a-half years. Once approved and built, this sewer line will be the city’s responsibility to maintain it. A motion to approve the agreement was unanimously approved.