Boyne City facilities work session reveals new price tag upward of $9 million

boyne facilities web banner new yoBenjamin Gohs

News Editor

The Boyne City Commission directed staff to investigate funding sources for its future facilities following a project presentation by Ray Kendra of Environment Architects on Tuesday Oct. 21.

The presentation came at a city commission work session, and included identified project necessities, possible locations for the DPW building, and new cost estimates that show a new Boyne City campus and DPW facility at a cost of nearly $9 million—a total that officials hope could be funded, at least in part, with a USDA loan.

“What we’re hoping to get out of today’s work session is just some direction or consensus where people think that we should be pursuing, and then we’ll start pushing and pulling things … to figure out what makes the most sense from an operational standpoint,” Kendra said.

The overall consensus was that it would save money and time if the project were not completed in phases, as had earlier been discussed. Boyne City Manager Michael Cain was directed to look into the feasibility of the city securing a loan or loans to help pay for the project, possibly in conjunction with a millage.

The total cost—including additional potential fees—for the DPW at North Boyne concept is estimated at $1,970,870.50.

A breakdown of work and costs—as of Oct. 21—are as follows:

Sitework – $252,000

New Pole Building Cold Storage – $270,000

New Salt Barn – $87,500

Demolition – $12,500

New Operations Garage

Metal building – $418,390

Split-faced CMU Veneer – $54,784

CMU Building – $188,240

Fire suppression – $44,550

Plumbing (per unit) – $22,500

Mechanical

Office – $27,148

Garage – $273,520

Electrical

Office – $17,276

Storage – $95,732

Grand Total – $1,764,140

Contingency (5%) $ 88,207

Professional Fees $74,420 (excludes cold storage + salt barn)

Owner Costs (2.5%) $ 44,103.50

“There’s still refinement we have to do,” Kendra said.

He added, “I think we’re getting pretty close to the plan now being what we want, so now we’ll start getting into the mechanical design and all that sort of thing.”

City hall campus

portion of the project

There was some disagreement between city officials as to which direction emergency services vehicles should be facing once they are relocated to the main Boyne City Hall campus.

“My point, from the beginning, is to have all the rigs (EMS vehicles) in a row facing Lake Street,” said Boyne City Commissioner Derek Gaylord.

Cain asked what the functional benefit would be, to which Gaylord said it would decrease response time by having vehicles facing the main road. Cain said it would be better to have EMS personnel quarters closer to their vehicles than having the vehicles facing the street.

The Phase 1 concept of the city hall campus looks at maintaining a substantial portion of city hall, the existing fire barn, all existing parking and putting only the EMS/fire bay section of the new building up.

“When we originally got our marching orders, the idea was to do what we need to over at North Boyne and then see what we can do at this location (current city hall property) and not take it all away,” Kendra said.

• The projected work and costs for the “Phase 1” version city hall project are as follows:

Sitework

Site Demo/Vibrocompaction – $55,000

Paving/Sidewalk – $125,000

Utilities – $45,000

Restoration/Landscaping – $35,000

NEW EMS BUILDING

Architectural

Concrete – $85,869

Joist/deck – $76,328

CMU backup – $87,936

Brick Veneer – $146,400

Metal Panel – $13,056

Roofing (flat) – $37,266

Roofing (metal) – $49,950

Interior – $333,935

Fire suppression – $28,623

Plumbing (per unit) – $27,500

Mechanical

Office – $28,358

Garage – $222,804

Electrical

Office – $18,046

Garage – $57,764

Sub total – $1,473,835

EXISTING CITY HALL

Architectural

Metal Wall Panel – $21,504

Roofing (flat) – $34,986 (50% of existing area)

Interior (Existing) – $58,310 (includes minor MEP)

Selective Demolition – $25,400

Sub Total – $ 140,200

EXISTING DPW/FIRE GARAGE

Misc. maintenance and repairs – $73,525

Grand Total – $1,687,560

Contingency (10%) – $168,756

Professional Fees – $118,129.20

Owner Costs – $84,378

Total cost with possible additional expenses – $ 2,058,823.20

Under the “Phase 1” concept, places like the MSU Extension Office, city museum, police department and city commission chambers would remain unchanged. The existing fire barn could be used for storage and vehicles.

Kendra said the first phase would eliminate much of the site work that would be necessary in other scenarios.

“For phase one, at this site, plus DPW is about $4 million,” said Kendra…. “The overall project for everything all-in is upwards of $9 million, including DPW.”

He added, “You save about a half-million-dollars by not doing it in phases.”

Boyne City Commissioner Tom Neidhamer reminded his fellow commissioners, as well as city staff in attendance, that the commission had preliminarily decided to see how far its cash-on-hand would go toward a new DPW and city hall campus before committing any more money.

“We were all on the same page that, let’s see how far that $2.5 million goes to build here and the DPW,” he said.

“Well, the $2.5 (million) is now $4 (million) and we can’t pay for the four because we only have 2.5… So, then, we talked about a millage and we found out it took 2 mills to go to a vote of the people to get the $7 million that we needed to do the total package and we backed off on the 2 mills.”
Neidhamer added, “We have to discuss finances before we discuss details.”

• The total estimated cost—including contingency and other potential fees—of the concept referred to as “City Hall Phase 2 – After Phase 1” is $5,329,254.63. A breakdown of work and costs is as follows:

Sitework

Site Demo/Vibrocompaction – $70,000

Paving/Sidewalk – $235,885

Utilities – $62,625

Restoration/Landscaping – $51,000

Architectural

Concrete – $143,289

Wood roof – $130,368

Joist/deck – $73,936

CMU backup – $130,392

Brick Veneer – $308,450

Aluminum Storefront – $80,600

Roofing (flat) – $75,432

Roofing (metal) – $113,010

Interior – $1,365,000

Interior Garage – $87,367.50

Fire suppression – $73,245

Plumbing (per unit) – $119,000

Mechanical

Office – $ 672,000

Garage – $104,841

Electrical

Office – $294,000

Garage – $27,181

Demolition – $150,620

Sub total – $3,948,731.50

Grand Total – $4,368,241.50

Contingency (10%) – $436,824.15

Professional Fees – $305,776.91

Owner Costs – $218,412.08

• The concept referred to as “City Hall Phase 2 – Stand Alone” would cost—with potential additional fees—an estimated $6,948,164.13. The costs are broken down thusly:

Sitework

Site Demo/Vibrocompaction – $125,000

Paving/Sidewalk – $340,885

Utilities – $107,625

Restoration/Landscaping – $51,000

Architectural

Concrete – $229,158

Wood roof – $130,368

Joist/deck – $150,264

CMU backup – $218,328

Brick Veneer – $454,850

Aluminum Storefront – $80,600

Roofing (flat) – $112,698

Roofing (metal) – $162,960

Interior – $1,434,745

Interior Garage – $267,367.50

Fire suppression – $101,868

Plumbing (per unit) – $157,500

Mechanical

Office – $706,336

Garage – $320,841

Electrical

Office – $309,022

Garage – $83,181

Demolition – $150,620

Sub total – $5,070,706.50

Grand Total – $5,695,216.50

Contingency (10%) – $569,521.65

Professional Fees – $398,665.16

Owner Costs – $284,760.83