Boyne City Manager Michael Cain presented the Boyne City Commission with a future city facilities draft Request for Proposals (RFP) during the commission’s regular Tuesday Dec. 10 meeting.
The RFP—requested during a city facilities future planning work session, just before Thanksgiving—was requested by commissioners so that the city could begin accepting architectural concepts on the city’s fire, EMS, Department of Public Works (DPW), city hall and police facilities.
“I incorporated all the issues that I could think of that we might want to have somebody investigate and get feedback to us on,” Cain said before the commission unanimously approved the measure.
“I provided that to the department heads and also to the consultants that we had at the meeting on the 26th (November) for their feedback.”
Cain said it was very important that potential design candidates be interviewed to find the firm which best fits the city’s needs and future goals.
In the RFP, Cain stated that the city is requesting proposals from qualified consultants to provide it with a facility space needs assessment, preliminary designs and construction cost estimates for improvements and/or replacement of Boyne City’s existing city hall complex to house the following functions: general government operations, police department, fire department, EMS department, public works department, vehicle maintenance facility and the city’s museum.
“All of these operations are currently housed at the existing city hall complex located at 319 North Lake St. … except the EMS department, which is currently housed in leased facilities at 1150 Boyne Ave. in Boyne City,” Cain stated in the RFP.
The deadline for proposals is Jan. 22, 2014.
Boyne City Commissioner Delbert Gene Towne said he is in favor of moving forward with the RFP.
He added that the idea of moving the DPW to the North Boyne yard should be discussed further in the future.
Boyne City Commissioner Tom Neidhamer said he felt the RFP was thorough and exact to Boyne City, and that he was excited to see the responses.
Boyne City Commissioner Laura Sansom said she felt the RFP will generate some good feedback and that she wants to move forward.
Boyne City Commissioner Derek Gaylord said one thing he liked about the RFP was that it left room for numerous options as far as the potential building schedules depending on funding availability, and the ability to maintain control of the project through its potential phases.
Boyne City Mayor Ron Grunch said one of his main concerns is how the city will maintain a high level of services to Boyne citizens while any potential construction is undertaken.
According to Cain, the request for a contingency plan to deal with such concerns has been included in the RFP.
Read the full discussion on the matter during the Nov. 26 work session in the front page story on the matter in the Wednesday Dec. 11 edition of the Boyne City Gazette—now available for FREE online at www.boynegazette.com.